Privacy Policy
Effective Date: September 1st, 2022
At Human Centered Workplaces, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, and safeguard the personal data you provide to us in connection with our career, leadership, and business consulting services when you visit www.HumanCenteredWorkplaces.com (the “site”).
1. Introduction
Human Centered Workplaces ("we," "us," "our", or “HCW”) provides career and business consulting services and uses Jovian Archive Media Pte. Ltd. software to process certain data related to our services. We are committed to respecting your privacy rights and ensuring that any personal information you provide is handled securely and responsibly. This Privacy Policy explains how we collect, use, and share your personal information, as well as your rights regarding that information.
2. Information We Collect
We collect personal information necessary to provide our consulting and coaching services. The types of information we collect include:
- Direct Collection: Name, contact details (email address, phone number), birth data (date, time, and place of birth), and other relevant information you provide during the onboarding process.
- Affiliate Links: For certain services, reports may be generated via affiliate links (through BG5BI/Jovian Archive Media) and sent directly to you without our direct involvement.
- Software Use: We are certified and licensed to use the software provided by Jovian Archive Media Pte. Ltd., which is the rights holder of the tools used by its parent companies, the International Human Design School (IHDS) and BG5 Business Institute (BG5BI). The personal data you provide is processed through this software to generate insights and reports relevant to your career, leadership and business consultation services.
- Temporary Data: We may temporarily store personal data collected through emails, Google forms on our website, or during our service communications. All data is deleted off of our systems after 30 days of delivery.
- Communication Channels: We collect information via email and website forms for service-related communication and registration.
- Device Information: When clients interact with the services provided by BG5 Business Institute through the software, device information such as IP addresses, web browser details, and cookies may be collected by BG5BI's site to help optimize the service. BG5BI’s privacy practices also apply, and you can refer to their privacy policy for more information about how they handle device information and cookies. For more information visit https://bg5businessinstitute.com/about-us/privacy
3. How We Use Your Information
The information we collect is used to provide our services and communicate with you. Specifically, we may use your information for the following purposes:
- To deliver the services and reports requested
- To generate personalised insights using third-party software
- To temporarily store and manage communications or onboarding information
- To improve our service delivery and optimise your experience
- To provide you with updates, promotions, or marketing information (only if you have opted in)
4. Data Sharing
We take your privacy seriously and limit sharing your personal information to the following circumstances:
- Jovian Archive Media Pte. Ltd.: We share personal data with Jovian Archive Media to generate the reports and insights needed for our consulting services. Their privacy practices apply when your data is processed through their platform.
- Temporary Assistance: We may grant temporary access to an assistant who helps prepare presentations or materials. This access is limited and controlled under strict privacy protocols.
- Third-Party Software: Data is shared with third-party services like Jovian Archive Media Pte. Ltd. and BG5 Business Institute (BG5BI) to generate the reports and insights needed for our consulting services. Both Jovian Archive Media and BG5BI may collect device information and other personal data as outlined in their respective privacy policies. For more information visit: https://www.jovianarchive.com/h/Privacy_Policy
We do not sell or share your personal data with any third parties outside of these circumstances unless required by law.
Minors
This site (HCW) is not intended for individuals under the age of 18.
5. International Clients and Compliance
While we primarily operate in the United States, we serve clients globally through virtual services. Therefore, we strive to comply with data protection regulations applicable to different regions, including the General Data Protection Regulation (GDPR) for European residents. If you would like to exercise this right, please contact us at office@Humancenteredworkplaces.com
If you are an EU resident, you have certain rights under GDPR, including:
- The right to access, modify, or delete your personal information
- The right to restrict or object to the processing of your data
- The right to data portability
6. Security Measures
We are committed to safeguarding your data. To do so, we implement the following security measures:
- Encryption: Data collected is encrypted and stored securely, ensuring limited access to only authorised personnel. Data collected is protected using encryption technology, conforming to the Secure Socket Layers (SSL) protocol, ensuring the secure transfer of personal information like billing addresses and payment details. BG5 Business Institute, as well as Jovian Archive Media, also implement SSL protocols to secure any data processed on their platforms.
- Breach Notification: In the event of a data breach, we will notify affected clients promptly and take appropriate measures to resolve the situation.
7. Data Retention and Deletion
We retain your personal information only for as long as necessary to provide our services. After the completion of services, you have the right to request that we delete your personal data. Additionally, Jovian Archive Media Pte. Ltd. may retain your data as per their own retention policies unless you request deletion directly from them.
8. Client Rights
As a client, you have the right to:
- Access: Request a copy of the personal information we hold about you.
- Correction: Ask that we update or correct any inaccurate information.
- Deletion: Request the deletion of your data after our services are completed.
- Opt-Out: Opt-out of receiving communications or marketing emails from us at any time by following the instructions provided in our emails.
9. Cookies and Future Updates
Currently, HCW does not use cookies on our website. However, we may implement cookies in the future as our business grows. If this happens, we will update this policy to reflect how we use cookies, and provide clients with the option to adjust their cookie preferences.
10. Changes to This Privacy Policy
We reserve the right to update this Privacy Policy as our business or practices evolve. We will notify you of any significant changes by updating this policy on our website.
11. Contact Information
If you have any questions about this Privacy Policy or wish to make a request regarding your personal information, please contact us at:
lorraine@HumanCenteredWorkplaces.com
510 4th Ave SW Faribault MN 55021
Note: There are imitators and unlicensed, unauthorized users of this material. Please contact only legally licensed organizations and IHDS or BG5 Certified professionals to ensure that you have the best experience of The Human Design System or The BG5 Career and Business System.